One the key tools that we use when we work an Scrum / agile / lean implementation is the notion of a “cadence”. See What is the Benefit of Having a Cadence of Meetings Etc? for more on why this is important.
The following notes gives you some ideas of what your calendar looks like for a Team would look doing a “normal” Scrum iteration (or Sprint); what meetings you should consider.
Note that there are a couple of assumptions here:
When you set up Scrum you will see the following meetings for a 2 week iteration:
|Iteration Planning||First day of the Iteration||Max 2 hours||Team makes a reasonable commitment to complete a set of work by the end of the Iteration||For the next Iteration, this can be scheduled either on the same day or the day after the Demo and Retro depending the timing of the demo. See How Do We Run Our First Iteration Planning Meeting? for more information.|
|Daily Scrum||Every day of the Iteration||Max 15 mins||Team synchronizes their efforts in order to meet Iteration Goals||See What is the Purpose of a Daily Stand-upMeeting? for more information.|
|Mid-Iteration Review||Middle day of the Iteration||Max 1 hour||Team determines whether they are on course or whether they need to adjust||Often combined with Backlog Refinement|
|Backlog Refinement||Middle day of the Iteration||Max 2 hours||Team looks ahead to next Iteration to see if they are ready for Iteration Planning||Often combined with Mid-Sprint Review|
|Iteration Review or Demonstration||Last day of Iteration||Max 1 hour||Team provides “objective milestone” of progress and gets feedback from stakeholders||Create specific meeting that includes your stakeholders. See How Do We Run Our First Iteration Demonstation? for more information.|
|Iterations Retrospective||Last day of Iteration||Max 1.5 hours||Team reflects on how to become more effective and adjusts its behavior accordingly||After the Demonstration so you can incorporate stakeholder feedback in your Retrospective. See How Do We Run Our First Iteration Retrospective? for more information.|
The following calendar shows the basic setup for a Sprint of 2 weeks.
Note that we try to set up Sprint so they start / end in the middle of the week. If you set things up so they start / end around the weekend, you will find: